Attendance Tracking Systems & Re: Mentoring Pgm

[Maureen Holla]

Database/Mgmt. Info Systems/Attendance Tracking for After School

Marilyn, Melissa and the YL list,

There have been many emails about data tracking and systems that support 
data tracking.  I wanted to share what Higher Achievement has created.  We 
hope to make this available to everyone interested.  Higher Achievement is 
committed to helping other non-profits find and use good technology to 
make the important work we all do easier, cheaper  and more fundable.=20

Higher Achievement has developed a customized management information 
system, a database that integrates after school operations systems in 
order to better manage and track all student data to improve the 
management of students and to quantitatively evaluate success.  =20

Below is an overview of what the system does.  Let me know if you want to 
know more.  This is something we would like to and can share with other 
after school (and in-school) programs.

<p>This system has three core functions:=20

  1.. Site Administration/Management operating as a University's system 
might:
    a.. Establish a new term, new center, new roster etc.
    b.. Manages student application, acceptance and enrollment data along 
with extensive scholar and guardian demographic data (name, address, 
medical info, parent employer info, income, scholar grades, standardized 
test scores, attendance et al).
    c.. Manages scholar class schedules (studio/Mentoring/Summer classes 
groups/drop-ads).
    d.. Manages scholarships and tuition payments.
    e.. Tracks all student requirements for advancement and graduation.

  2.. Outcome Reporting:  Evaluation accounting that tells to what 
percentage we have met outcome projections.  As our profit is scholar 
improvement, we track and measure overtime the percent of scholar change 
on five (5) core indicators: grades, standardized test scores, attendance, 
tardiness, and high school placement.
=20

  3.. Other Evaluation: Strategy & Science-based Evaluation.=20
=A7         Strategy Evaluation allows us to test internal program 
strategies for greater program effectiveness.  For example, at one center, 
all absent scholars would receive a phone call to their parent within 24 
hours; at another Center there would be no phone call.  We can measure 
scholar attendance over the year to see what impact the 24 phone call 
strategy has on attendance and then decided whether to implement this 
strategy city-wide.

=A7         Research study: Long-term science-based research that uses 
standard econometric techniques, such as regression analysis, to quantify 
the impact of the program on the outcomes of interest.  = Secondary 
analysis will interact the treatment effect with other variables in order 
to assess the Higher Achievement's relative impact on one group versus 
another.

=20
********************************************
Maureen Holla
Executive Director
Higher Achievement
www.higherachievement.org
19 Eye Street NW
Washington DC 20001
(202) 842-5116 Phone
(202) 842-5123 Fax
=20

------------------------------------------------------------

Higher Achievement is grounded in three core philosophies:

  1.. Talent is everywhere - in every community=20
  2.. Intellectual capacities are built through effort=20
  3.. Opportunities matter

Rooted in these philosophies, Higher Achievement invests in talent and 
hard work with year round Achievement Academies that deliver rigorous 
academic training and academic culture setting to under-served communities 
in the District.  Our objective is to build academic skills, behaviors and 
attitudes such that grades, standardized test scores and opportunities 
improve.  Higher Achievement connects this talent with the opportunities 
that enable scholars to begin to realize their academic 
potential--acceptance and scholarship to top high schools.

=20

Higher Achievement establishes Achievement Centers in disadvantaged 
neighborhoods in the District of Columbia. Currently, there are four 
Centers in operation serving over 300 scholars.=20

=20

Achievement Centers operate year around during critical "gap" periods when 
children are not in school.  The Program is comprised of two main 
components: 1) Summer Academy, and 2) After School Academy. =20

* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
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